Plan the Best Party Ever with This Baby Shower Checklist
Baby shower planning can be such a rewarding role to take on. You get to play a special part in the celebration of a loved one’s journey into parenthood. That doesn’t mean that the job is easy, though.
Knowing what you need to do as the baby shower host and getting organized can be challenging. Here’s the ultimate baby shower checklist so you can feel confident that you have everything under control.
Two Months Before the Baby Shower
Design: Claudia Owen
It’s time to kick off your baby shower planning checklist. Here’s what to tackle two months before the big day.
Confirm Who’s Hosting
The guest of honor has asked you to host, but now’s the perfect time to add a co-host if you want one. Discuss any options with the parent(s)-to-be, and come up with a plan detailing who’s hosting and who you can call on for extra support with preparations.
Set a Budget
Come up with a budget for the baby shower so you don’t overspend. You can host a baby shower on a budget for less than $200, or splash out on an extravagant event that costs thousands. You’ll also need to decide who’s paying — you might pay as a gift to the new parent(s), or it might be covered by a family member of the parent(s).
Decide on a Date and Time
Baby showers are typically held four to six weeks before the baby’s due date, so work with the guest of honor to find a date in that time span that suits them. Once you have a date in mind, decide what time of day your party’s taking place. A brunch is always a good choice, or you could opt for an afternoon tea instead.
Choose a Venue
Like most things, your venue will be influenced by your budget. Host at home for an affordable and cozy shower, or book a top restaurant or hotel suite for something more luxurious. Make a shortlist, tour some venues, and confirm the date now to secure it.
Set a Theme
You don’t need a fun baby shower theme, but it sure is a great way to add vibrancy to the event. Think about what’s trending now, or consider your guest of honor’s favorite TV shows, colors, music, and hobbies.
Place Orders with Vendors
Like with all events, if you want to work with external vendors you need to lock them in as soon as possible. Get in touch with a photographer, baker, entertainer, caterer, florist, or anyone else who can help make your baby shower special.
Prepare the Guest List
Now’s the perfect time to get your guest list ready. Work with the guest of honor to brainstorm a list that features everyone they’d love to see — including family members, best friends, and co-workers. The number of guests you invite might be limited by your space or activities, but always prioritize inviting your guest of honor’s VIPs.
Send Baby Shower Invitations
With your guest list ready, it’s time to think about invites. Make sure they contain all the event details, including how to RSVP and where they can find the baby registry information.
Browse our baby shower invitations to find a design you love, customize it, and send it to your guests by email or SMS. It’s the ideal way to invite your guests without spending forever handwriting and mailing invites.
One Month Before the Baby Shower
Design: Snow + Ivy
There’s only a month to go before the event, which means it’s time to start working on the details. Here’s what to take care of at this stage of your baby shower checklist.
Get Your Party Decor Ready
Whether you’ve chosen a theme or not, now is the time to gather, DIY, or buy your baby shower decorations. Keep it simple with some adorable balloons and banners, or invest in fancy centerpieces, place cards, and tableware for a sophisticated get-together.
Decide on Your Menu
Planning the menu is one of our favorite parts of this baby shower checklist. Get creative with cupcakes, mocktails, and treats that match your party theme, or hire an event catering company to come up with the perfect food and refreshments list.
Plan Baby Shower Games and Activities
Baby showers are a wonderful opportunity to play games like baby predictions, bingo, baby animals, and more. Put together a wishlist of baby shower ideas that your guests can try together — including games, activities, and things to watch and listen to.
Buy Baby Shower Favors
You don’t have to invest in party favors, but they’re a lovely way to express thanks to your guests. We love the idea of matching your party favors to your baby shower theme. For a bee-themed baby shower, try a mini jar of honey. For a nautical baby shower, an adorable rubber duck is ideal.
Buy a Gift for the Guest of Honor
Your guests aren’t the only ones leaving with a gift. It’s time to pick out the perfect baby shower gift for the new baby on the way. Take a look through the baby items on the gift registry for ideas, or buy something thoughtful as a treat for the parent(s) instead.
The Week Before the Event
Design: Snow + Ivy
With only a week to go, it’s all about finalizing those last-minute details and checking that everything is running smoothly. Here’s what to think about at this stage of your baby shower checklist.
Check Your RSVPs
Last-minute RSVPs are impossible to avoid, but encourage your guests to reply early. If you’ve sent your online invitations with Greenvelope, you can view and manage your guest RSVPs from your dashboard. This makes it easy to give final numbers to your venue and caterers or take note of anyone who hasn’t replied yet.
Reconfirm with Your Vendors
Now is the perfect time to check in with vendors and verify that everything is on schedule. Reconfirm your requirements with anyone you hired, and make sure there are no last-minute issues. If there are, there’s still time to take care of them.
Finalize Your Schedule
You’re going to be pretty busy on the day of the baby shower, so have a plan for how everything’s going to go. Create a rough timeline for your guests that you can share on arrival, so they know what’s happening. Make a more detailed schedule for you and any helpers you have to stay on track.
On the Day of the Baby Shower
Design: Laura Bolter Design
The day of the baby shower arrives and your main job is to play host, make your guests feel welcome, and enjoy the celebration. There are still a handful of to-dos on your baby shower checklist though — here they are.
Decorate the Party Space
Prepare your party venue so it provides the perfect backdrop for your dreamy baby shower celebration. Set up party decor, set the tables, arrange centerpieces, and hang bunting. If you have a lot to do or not enough time in the morning, do this the day before instead.
Pick Up the Baby Shower Cake
Unless the cake is being delivered straight to you or the venue, add this to your day-of to-do list. It’s an easy one to miss, especially if you placed an order a long time ago. Take special care to help it arrive at the destination smoothly, and decorate the table around it to create a beautiful centerpiece.
Prepare Food and Drink
Set up an area for refreshments and food, and keep your candy and desserts station stocked up. If you’ve brought in caterers, this is one less thing on your baby shower checklist.
Make Sure Everyone’s Comfortable
The role of host is a unique one. Not only did you have fun planning the ultimate baby shower, but you also get to make guests feel welcome and comfortable. Let people know where they can find things, offer drinks, chat with the guests, and make the moment feel special for the guest(s) of honor.
After the Baby Shower
Design: Signature Greenvelope
It’s almost time to say goodbye to your baby shower checklist. But before you do, make sure to take care of a handful of final things. Here’s your to-do list after the baby shower ends.
A party doesn’t clean up after itself, which means this task falls on your baby shower checklist. Rally around some friends to help out so that it doesn’t take too long, then head out for drinks or dinner afterward to toast an amazing event.
Assist the Guest of Honor with Gifts
Unless you’re hosting at the guest(s) of honor’s house, they’ll need to get all of their incredible baby shower gifts home with them. Offer to help out with packing up, transporting, and unloading their gifts so it’s one less thing for them to worry about.
Adorable Baby Shower Invitations
A memorable baby shower deserves invites that are just as impressive. Here are some of our most loved baby shower invitations to inspire your own design.
Undersea Whimsy Baby Shower Invitation
Design: Snow + Ivy
We adore this undersea whimsy invitation. It’s so much fun, with sweet underwater creatures and a rainbow color palette. This invite is perfect for a lively, magical, and unique baby shower.
Garden Celebration Baby Shower Invitation
Design: Make and Tell
This garden celebration invite is dreamy and ideal for any floral-themed or outdoor baby shower. Pleasant colors, delicate illustrations, and script font make this a great choice for a relaxed or formal baby shower celebration.
Little Cuties Baby Shower Invitation
Design: Merimoi Press
If you’re looking for something totally adorable, this little cuties invitation has to make your shortlist. The bright, cheerful oranges and flowers make this a wonderful pick for a summer baby shower.
Host the Perfect Baby Shower with This Baby Shower Checklist
Planning a baby shower can be a lot of work, but with this baby shower checklist, it’ll feel like a breeze. Make note of exactly what needs to be done — and when to do it. This ensures you have a practical plan to follow as you dream up, organize, and host the ultimate baby shower for someone special.
How To Plan A Baby Shower + Free Printable Checklist
If you’re wondering how to plan a baby shower then you’re in the right place!
Whether you’re the mama-to-be putting together your own party or are wanting to make a pregnant loved one feel special, this article is going to explain exactly what you need to do.
There’s even a free printable baby shower planning checklist at the end of this article. Download and print to remind you of everything you need to get done before the big day.
Key things to remember when planning a baby shower
- Create a guest list
- Set a budget
- Pick the venue
- Set the date
- Send out invitations
- Choose a theme
- Send invitations
- Choose and order food and cake
- Order decorations
- Follow up RSVPs
This is a simple list to help you wrap your head around the key things to think about with regards how to plan a baby shower.
Want to throw a baby shower for guests who live all over the world? Check out this guide to throwing a virtual baby shower.
This article contains affiliate links.
How to plan a baby shower step by step
Here’s a complete guide to what to do to plan the perfect party for a pregnant friend.
Create a guest list
I’ve attended surprise baby showers (my own) and pre-organised ones. Who sets or helps with the guest list depends on the type of baby shower this will be!
Generally speaking a close friend or relative who may plan the baby shower will know must of the key people the pregnant guest of honour will want to invite.
Set your budget
Once you know what kind of numbers you will be trying to host it’s a good idea to set the budget before deciding on a venue.
As with any party, you can either set a very high budget and go all-out with an expensive venue and lots of decorations or host it at someone’s house and cater it all yourself.
A survey by American Express found the average cost of holding a baby shower was £91.
If you are trying to keep costs down then I would cater the event yourself and plan for a cost of around £5 per head for food and drink. Decorations are likely to be another £30 to £100+ on top of that – depending on how far you want to go.
You may also like: Cheap baby shower gifts
Decide on a venue and date
Once you know your budget then you can decide on a venue.
Lots of people choose to have baby showers at the mama-to-be’s home or at a loved one’s home to save on costs. It’s also better if you have just a small party of people.
Alternatively you could have a baby shower at a local restaurant – which is nice if it’s just a small group of three to eight people.
If you hold the party at a restaurant then it will be tricky to hold any party games.
You could also hire out a local hall or community centre if you have bigger numbers expected to attend.
Pick a theme
A baby shower does not have to have a theme, but it can help to have even a vague colour scheme for when you pick out decorations and invitations.
It just ties the whole party together and will help you make choices for decorations and colours much faster.
Theme ideas include:
- Pastel rainbow colours
- Gender neutral boho
- Woodland animals
- Tea party
- Winnie the Pooh
Send out invitations
Once you have a final guest list it’s time to send out the invitations. Try to do this at least six weeks before the actual date to give everyone a chance to make plans for travel if needed.
You can save money on invitations by finding stunning digital options on Etsy that can be personalised and then printed off at home.
Buy some high quality gloss paper to ensure they look really great.
Check out these beautiful digital baby shower invitations to personalise and print at home.
Choose and order the food
The type of food you order for your baby shower will very much depend on the venue and how many people you have invited.
A buffet of party food is a solid option, plus it makes a nice focal point for decorations.
Pretty cakes, cookies and tasty food laid out on bright plates add to the ambience of the party.
Plan where you will get the food from at least four weeks ahead of the party and put in your orders.
If you will be making the food yourself – such as sandwiches and dishes – then plan when you will do this so you get it done in time for the day.
Plan some games or activities
There are all sorts of great baby shower games you can choose to give guests something to do and make it fun.
If you prefer activities rather than games then I have a whole host of baby shower activities and modern baby shower games – with a free bundle of printable games.
It’s nice to get the guests to either sign a guest book or fill out words of advice cards for the mother-to-be. Baby prediction cards are also fun for her to look back on.
You’ll need to remember to order the supplies for the activities in advance – for example if you want to do onesie decorating then you’ll need some white onesies and fabric pens.
Want some printable baby shower games? Check out my pretty baby shower games bundles.
Don’t forget to get some prizes for the winners of the games, if it can fit into your budget.
It’s not essential to have prizes, and it could be something as simple as bags of sweets or mini bottles of tasty non-alcoholic cocktails.
Remember to print off any games or activities you have found or bought online well in advance of the baby shower day. You don’t want to be struggling with a jammed printed the night before the baby shower.
If you would like to give your guests some prizes then check out my list of brilliant baby shower prizes, they suit all budgets!
Want to make your baby shower really stand out? Why not combine it with a gender reveal party? Here’s how to throw a gender reveal baby shower.
Follow up on RSVPs
You’ll want to try and finalise the numbers that will be at the party four weeks before the event if possible.
Chase any late replies ahead of the big day.
Consider if you want to give out party favours
A party favour is a gift you give to guests when they are leaving the baby shower to say thank you for coming.
They’re basically a party bag, but for grown-ups.
Edible baby shower party favours such as cupcakes in a pretty takeaway container, or colourful popcorn work really nicely.
You could also give out little bottles of shower gel or bubble bath, with a label tied to the bottles saying “thanks for attending X’s baby shower”.
Create a gift list
While guests may like to pick out their own gifts to give to the expectant mother, it can be useful to have a gift list for people to choose from.
This way the parents-to-be get stuff that they will actually need and use, rather than a pile of repeat gifts.
The easiest way to do this is for the expectant mother to create an Amazon baby wishlist.
This can be shared with loved ones who can then purchase items off the list, avoiding the risk of any duplicates!
Top tip for preparing for a baby: Set up a Baby Wishlist with Amazon and share it with your friends and family so they can gift you with things you need!
Plan how you will use the venue layout
Once you have chosen a venue then it’s a good idea to figure out how you will use the space.
Where will the gifts go? This can be a nice focal point as the wrapping adds to the decor.
Decide where the food will go and how you will decorate the venue so that the decorations will stand out. A larger room will need more decorations, otherwise the room, will feel empty.
If you are running a few activities – such as onesie decorating – then decide where you will set this up.
Plan and purchase decorations and supplies
Picking out your decorations and other supplies will be much easier once you’ve decided on a theme.
Decorations you may want to purchase include:
- Balloons – individual bunches and/or arches
- Banners – personalised with the mother’s name
- Photo booth props – you don’t have to set up a whole booth, but a bright corner of the room where you could do photos with some fun baby shower themed props is a nice idea
- Table centrepieces
Decide who will take photos
As most people at the party are bound to have a smartphone, you can rely on guests to take pictures.
But it can help to designate one person to go around taking photos – if you are not going to have a professional photographer at the day – to ensure the happy memories are captured.
Create a schedule for the day
Putting together a schedule for the day will help the party to run smoothly.
It doesn’t have to be rigidly planned down the minute, but it helps to have a running order to guide the event.
Figure out how you will welcome guests – will the food be ready right away or will you give them a welcome drink and invite them to sit somewhere first?
Decide on how many games you will play – it can help to have a couple of backups in case you have extra time – and what time you will allocate to them.
Don’t forget to leave at least 30 minutes for gift opening at the end. Double check with the mother-to-be that she wants to open gifts in front of guests, or if she would rather do so later.
Organise a music playlist
Having some music in the background is a great idea to create the party atmosphere.
You could ask the mother-to-be to pick all of her favourite songs to go on the playlist, or ask every guest to choose two songs to be included on the list.
Order and send thank you notes
It’s nice to send thank you notes within a couple of weeks of the baby shower.
Postcards with a picture of everyone who attended the shower in a group photo can be a really nice way to send out your messages.
To do list for the day of the baby shower
On the day of the baby shower you’ll need to do the following things.
- Pick up cake, party food and any final decorations
- Decorate the venue and lay out the food
- Choose a spot for where gifts will go
- Organise your games and activities
- Set up the music player
- Have fun!
List of items needed for a baby shower
- Balloons – a balloon arch looks particular pretty for a baby shower and gives a really lovely place to take photos. You can order them, or you can save money by creating your own using a tutorial such as this one.
- Decorations – floral arrangements, table cloth, napkins and hanging decorations such as bunting, streamers, banners, candles and lanterns
- Party favours – Examples include bubble bath, sweet cones, popcorn cones, succulents and biscuits
- Cake or cupcakes
- Food – lots of baby showers go with a buffet of party food. Biscuits and cookies decorated to match the colour scheme or baby themed are a nice way to make the food table look fun. Add some paper plates and tablecloth to match the theme too.
- Games – don’t forget to print off game sheets such as baby shower bingo. Be sure to print off plenty of copies just in case.
- Activities – once you have decided on activities then make a list of all the things you’ll need to facilitate those. Signs explaining what guests should do at activity stations can also be a good idea.
- Gifts – all guests usually bring a gift to a baby shower. As the planner it can help to give guests an idea of what the parents-to-be need by creating a wishlist
Baby shower schedule example
You’ve got a venue, a guest list and a theme sorted out. Plus you’ve got an idea of some things you might do, but what does an ideal baby shower itinerary look like?
First of all it’s a good idea to establish how long your baby shower will last. The typical duration of a baby shower is two to three hours.
Here’s an example of how your baby shower schedule may look:
- 1pm. Guests arrive. If it’s a surprise baby shower then you’ll want to ensure the guests arrive at least 30 minutes before the mama-to-be gets there. If it’s not a surprise shower then you can set a general arrival time. If it’s a buffet then have the food out ready to go.
- 1pm-1.30pm. People mingle and get a drink. Once everyone has arrived you could play very short ice-breaker game, such as going around the room and getting everyone to introduce themselves and tell one short fact about themselves. Invite people to help themselves to food if it’s a buffet.
- 1.30pm. Play some baby shower games or enjoy some relaxing activities, such as writing encouraging messages on nappies for the mama-to-be to use.
- 2pm. Serve lunch if you are having a sit down meal. Otherwise allow guests to enjoy the baby shower activities, such as onesie decorating.
- 2.30pm. Open gifts.
- 3pm – 3.30pm. Baby shower ends and people say their goodbyes.
Who usually plans a baby shower?
A baby shower is often planned and hosted by a best friend or close relative of the pregnant mother.
Sometimes a pregnant mother may also be involved in the planning of the baby shower.
It’s important to note that everyone’s situation is different, and it may be that the usual etiquette doesn’t work for you. Go with whatever situation is going to be the best for the pregnant mama.
Who pays for a baby shower?
Relatives may typically foot the bill for a baby shower, however it’s not unusual for friends to all chip in to fund the party.
When should you have a baby shower?
The baby shower typically happens in the third trimester of pregnancy – when the mother is around 28 to 35 weeks pregnant.
You want to avoid planning it too close to the due date, as it’s possible for baby to arrive a little early and scupper the plans.
During the final weeks of pregnancy it’s also likely the mother-to-be will want to put her feet up and rest and may not be up to a party.
This timeframe also means the parents can get organised with newborn essentials they need, as a baby shower helps them tick some crucial things off the list.
Who should be invited to a baby shower?
The mother-to-be’s close female relatives, including mother and mother-in-law, and friends and co-workers are typically invited to a baby shower.
However this isn’t a rule set in stone, and if dads want to attend and his partner is OK with that then it’s of course absolutely fine.
It’s a good idea to consult the mama-to-be on her guest list if the one planning her shower isn’t close to everyone in her social circle.
Baby shower planning checklist
To help you plan your party use this handy printable checklist to stay on track.
Best of luck with planning your baby shower!
Resource To Do List | Consultations and courses on children’s sleep from the largest center «Baby’s Dream»
In order for a mother to be in a resource, I bring to your attention a list of mom’s things to restore strength:
09 4. Watching a good movie, series
5. Watching TV
6. Doing nothing
7. Tasty food
8. Communicating with loved ones
9. Buying children’s things
10. New beautiful clothes
11. Nice new manicure and pedicure
12. Good appearance
13. Guests (when they arrive)
15.1 hour alone with yourself
16. Minus a couple of kg on the scale
19. Late morning
21. Fragrant creams, masks
23. Good book
24. Telephone with Internet
in warm countries
29. Good and pleasant conversations
30. Foam bath
31. A book in seclusion
32. A stroll through the old town / promenade in seclusion
34. Workout in the gym
36. Swimming pool
37. Driving alone
40. Going to the theater, cinema, concert
42. Selecting, printing, viewing photos
43. Crossword dy, scanwords
44. Caring for flowers
45. Embroidery, knitting, felting
49. Baking cakes
50. Baking and painting gingerbread cookies
52. Horse riding
54. Sauna or bath
55. Social networks 90 009 56. Yoga
57. Shopping for clothes and shoes with fittings
61. Pizza, rolls
62. A child’s smile, his new achievements
63. Sitting on the balcony and watching the sunset
64. Dismantling cabinets, decluttering
68. Dinner with her husband at a restaurant
69.Send a letter/card
73.When everything goes according to plan!
74. Watching your favorite YouTube channels
75. Cleaning the house is a joy
76. Cooking nothing for dinner
77. Going to visit
78. Swinging on a big swing in the yard e
79. Romantic evening at home with wine in a comfortable atmosphere and relaxation
80. Play with a cat
81. Iron things
83.Learn nursery rhymes and songs
85.Just lie on the sofa/bed
86.Ride a bike
9000 2 87. Hug with husband
88. Sing, sing with headphones
89. Read interesting articles on the Internet
91. Put everyone to bed, but sit alone in the kitchen and drink tea in silence 9000 5
93. Sit in silence
94. Forget nothing
96. Browsing and shopping online
97. Facial gymnastics/face fitness
98. Going to the market for groceries
99. Playing with a child
100. Exercise at home
101. Sewing/learning to sew
102. Studying courses/webinars/master classes
103. Learning a new skill/ training/training
104. Beautician procedures
105. Camping with overnight stay
106. Walk the dog
107. Go to a museum or exhibition
108. Play board games
109. Jump on a trampoline ах
110. Play computer games
111. Walk barefoot on the grass
112. Watch fish in the aquarium
113. Sit by the fountain
114. Take photos and videos 9 0005
115. Wander in a bookstore/buy a new book
116. Fill out diary
117. Make a beautiful haircut, wash your hair
118. Wash dishes alone
119. Count paper money
120. Help relatives ok child
122.Make new fridge magnets
125.Go to the hairdresser/cut/dye your hair
126.Pro view/search for new recipes
127. Gather mushrooms/berries
128.Deal with home decor
129.Keep a diary/notes
130.Playing musical instruments/learning
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