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Free templates for managing any budget in Excel

How to choose the right budget template

A budget template can be very complex or very simple: it all depends on your goals. This could be creating a budget for a project at work, keeping track of household expenses, or planning an upcoming big event like a wedding, or all of the above. In any case, it is important to choose the right template for budget management. We offer you a description of the different types of templates and tell you when to use them. 9

Discover how these two tools compare across five factors, including: work management, collaboration, visibility, accessibility, and integrations. Plus, see a quick demo of Smartsheet.

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How to choose the right budget template

Study club budget

Study clubs typically hold fundraising events or sponsorships to achieve their annual goals. Having a study club budget is important for managing the club’s operations and strategies, as well as creating an archive of goals for each year. This study club budget template helps you quickly track and manage your club’s income and expenses, as well as compare your overall budget and current balance.

 Download study club budget

Study club budget

Business Budget

Regardless of the size of your business, having a business budget is key to your company’s growth. A business budget will help you make strategic decisions about potential growth areas, cost reductions, and the overall health of your company. This business budget template is great for service providers and companies that manufacture and sell goods.

 Download Business Budget Template

business budget

VNU student budget

Any novice student needs to create their own student budget as early as possible. Although the amount of money required to study at VNU can be impressive, the VNU student template will help you determine how much money you need for current expenses, how much you need to save, and how to put it into practice. In this student template, you will find a table for quarterly income and expense data, and another table for a preliminary estimate of monthly school expenses.

 Download VNU Student Budget Template

VNU student budget

Department budget

The department budget is useful for determining the potential expenses of a department for the coming fiscal year. This departmental budget template will help you compare percentage changes in budget figures for each year.

Download Department Budget Template

Department budget

Retirement Budget Template

When you are planning your retirement, you need to create an action plan as early as possible. Do you know how much your daily expenses will be? What will be your sources of income? By using the early retirement template, you can better determine exactly how much you need to save for retirement. This template includes two pages: one page for estimating your retirement income and expenses per week, fortnight, month, quarter, and year, and the second page for viewing your preliminary inflation-adjusted budget.

 Download Retirement Budget Template

Retirement budget template

Monthly Family Budget Template

Families who are serious about their financial future will appreciate this family budget planning template. Whether you’re saving to buy a car or a family home, or to pay for your kids’ college education, a family budget template will help you create your family’s annual budget and help you achieve your goals. This family budget template includes all family income and expenses by month, as well as a summary of all current data for each category.

 Download Family Budget Template

Monthly family budget template

Monthly Detailed Personal Budget Template

Monthly Detailed Personal Budget Template is similar to the zero-based budget template as it is based on the same budgeting method – every ruble of income goes towards expenses, resulting in zero balance. However, the difference with a detailed personal budget is that it allows you to budget every two weeks instead of every month. Thus, the possibility of going beyond the budget for the payment period and starting the next period with a negative balance is reduced. With a detailed personal budget template, you can list all your income and expenses on the first page and track transactions on the following pages.

Download detailed monthly personal budget template

Monthly detailed personal budget template

Holiday shopping budget

Holidays are not the easiest time. To make sure you don’t forget to buy a gift for your favorite aunt, fill out your holiday shopping budget in advance. Use this holiday shopping budget template to create a list of the gifts you want to buy, who you want to give them to, how much they’ll cost, how they’ll be packaged, and whether you’re going to deliver them personally or mail them. In this template, you’ll find a handy dashboard that gives you a quick view of the remaining cash in your holiday shopping budget.

 Download Holiday Shopping Budget Template

Holiday shopping budget

Home Renovation Budget

Whether you are planning to build a new home or just refurbish an existing home, a home construction budget will help you plan for necessary expenses, desired improvements, and emergency repairs. Make sure your construction or renovation work is on time and on budget with this home renovation template. Track materials and labor for each individual item, compare against budget, and keep abreast of the current budget balance.

 Download House Construction Budget Template

home renovation budget

Household budget

This template is similar to the family budget planner template, it also allows you to track income and expenses for your entire family. The difference is that this template has a separate page for each month, while the family budget template has a whole year on one page. This household expense template provides a more detailed view of the data for each month.

Download household budget template

Household budget

Budget Manager

With the Budget Manager Template, you can track your expenses and manage your budget in one place. The template includes an annual budget, a one-month budget, and a transaction history log. This template is a complete budget management solution. You can record all transactions, and track spending for the whole year or for each month.

 Download Cash Management Template

Budget management tool

Personal Budget

Personal Budget helps you track and manage your income, expenses and savings so you can move towards your financial goals. Whether you’re creating your first budget from scratch or updating an existing one, using a personal budget template will help you quickly get a visual idea of ​​the state of your finances. With this personal budget template, you can list your income, planned savings, and expenses on one page, and view the dashboard for an overview of your budget status on a second page.

 Download personal budget template

Personal budget

Project budget

A key factor in managing successful projects is creating an accurate project budget and keeping track of it. This can be a daunting task as project scope and schedules are constantly changing. Using this template will help you keep your project budget under control. You can track materials, labor, and fixed costs for each project task, and monitor the difference between actual and budgeted amounts.

 Download the draft budget template

Project budget

Simple Budget

If you are just creating your very first budget, the Simple Budget template will come in handy. This template allows you to list all expenses and incomes and view the totals for each category, and the dashboard will help you visualize the part of the income that goes towards paying off expenses and the remaining free income.

 Download simple budget template

simple budget

Wedding budget

Planning your wedding day can take a lot of time, effort and money. Creating a budget before you even start planning your wedding will allow you to set the initial amount of money you can spend. Using the wedding budget template, you will not only be able to determine how much money you need to set aside, but also identify unplanned expenses. This template contains a preview of the amount you want to spend for each category. Then, as the event is planned, you can add actual spending amounts to track budget variances.

 Download wedding budget template

wedding budget

Weekly Budget

A weekly budget planner is useful for keeping track of your income and expenses for a week or two weeks. This template builds on the family budget template and includes additional columns for each week. With it, you will get a detailed idea of ​​your budget.

 Download Weekly Budget Template

Weekly budget

Zero-based budget table

The zero-based budget template is a one-month budget where the difference between your monthly income and expenses must be zero. This method of budgeting is based on the idea that every dollar of your income goes to some section of your budget, and you always know where your money is going. This template includes two sections: one contains a list of all the sources of your income, and the other contains all your expenses. Once both sections are completed, you can see if the difference is really zero and edit the budget accordingly.

Download zero base budget template

Zero Base Budget Table

The Importance of a Personal Budget

Having a personal budget is important not only for your financial well-being and peace of mind, but also for achieving your short and long term goals. Manage your budget with a personal budget template to help you stay on track.

To start working with a personal budget, do the following:

• Define your goals. Create a list of your short and long term financial goals. Decide which goals are a higher priority for you, how you plan to achieve them, and set a time frame for achieving them. Achieving short-term goals should take no more than a year and include elements such as paying off credit card debt. Long-term goals can take several years to achieve and include goals such as creating savings to pay for your children’s higher education or savings for retirement.
• Track your spending. To make an accurate estimate of how much you should allocate to cover certain expenses in your personal budget, you need to know how much you spend in each category. Review your bank statements for the last 3-4 months to see what your main expenses are. Of course, you can always change the budget amount for each category of spending, but our approach will give you a baseline from which you can kick off.
• Customize your budget. Use the personal budget template to get started, then customize it to your needs. Also, note that expenses will vary from month to month, so be sure to check your budget periodically and update it as circumstances change.

The Importance of a Personal Budget

Getting started with a personal budget template in Excel

Once you’ve created a list of your goals and started tracking expenses, create your current budget using the personal budget template.

Open the personal budget template, add information about your income, planned savings and expenses for each month. This template has two pages: Dashboard and Budget.

On the budget page, you will find three sections: income, savings, and expenses. The income category includes the following sources of income:

• Salary
• Interest income
• Dividends
• Compensations
• Business
• Pension
• Other

In the next section, you can enter your planned savings. This section may include short term or long term goals that you have identified earlier. The section contains the following categories that you can change:

• Contingency Fund
• Savings Account Transfer
• Retirement
• Investments
• Education
• Other

The last section of the personal budget page contains expenses. Here you will find various categories and related subcategories. The main categories of expenses are:

• Household (household expenses)
• Transport
• Daily expenses
• Entertainment
• Health
• Vacation

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Once you have entered the values ​​for each category of income, savings and expenses, you will see that the total for each month is automatically calculated and displayed at the bottom of each column. In addition, totals are calculated at the end of each row and represent the current data for each budget element, category, and section.

On another page you will find a dashboard for your budget. The dashboard will give you a visual overview of the status and health of your budget, and it will automatically update as you make changes to the budget table. The dashboard included in the personal budget template consists of 4 parts:

• A summary of possible sources of savings. This summary will help you calculate your potential savings for each month after you reach your current savings goals. Potential savings is calculated by subtracting total savings and total expenses from total income.

• Income-Expense Chart. This chart gives you a quick visual overview of the difference between your total income and expenses for each month, helping you assess the health of your budget.

• Pie chart of the relationship between income, expenses and savings. This chart shows how much of your budget is occupied by income, expenses and savings.

Getting started with a personal budget template in Excel

Using the Personal Budget Template in Smartsheet

Smartsheet is a robust spreadsheet-based collaboration and collaboration tool. A pre-formatted personal budget template makes it easy to create a budget, perform budget health checks, and improve reporting. In this template, you can set your monthly budget and then track your actual spending. Using the available formulas, you can work with annual total expenses, annual planned expenses and their difference. This data will be automatically calculated as the table data changes. Smartsheet’s powerful collaboration features let you attach attachments, set reminders, and share your budget with stakeholders.

Here’s how to use the personal budget template in Smartsheet:

1. Choose a personal budget template

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2. Go to the «Home» tab, click «Create» and select the «View Templates» option.
3. Enter «Budget» in the «Search Templates» field and click on the magnifying glass icon.
4. A list of templates will be displayed. For our example, we will use the Monthly Family Budget Planning template. Click on the blue «Use Template» button in the top right corner.
5. Name your template, choose where to save it, and click OK.

2. Enter the data for your budget

A preformatted template will open containing sample content as well as pre-made sections, categories, and subcategories. In Smartsheet, you can easily add or remove rows based on your budget data.

Simply right-click on a line and select «Insert Above» or «Insert Below» to add a line, or «Delete» to remove a line.

1. Update the section and subsection titles in the main column to match your information.

*Please note that the «Savings» section of this template is included in the «Expenses» section. You can move this section to a more suitable place for you by selecting the desired lines, right-clicking on them and choosing «Cut». Then right-click on the line where you want to paste the selected lines and click Paste.

2. Enter your income, savings and expenses for the relevant categories of your budget in the Monthly Budget column. Please note that the hierarchy has already been set up for you, and the formulas will automatically calculate the totals for the categories based on the data specified in the subsections.
3. On the left side of each row, you can attach files directly to budget items (ideal for attaching bank statements, tax documents, etc.).
4. Add important details in the Comments column, such as account details or links to specific accounts.

. You can customize how you receive reminders by opening the «Alerts» tab at the bottom of the page and selecting «New Reminder». See here for more information.

2. You can share your budget with interested parties.